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Laserfiche Quick fields

Put the actionable information that’s locked away in paper forms, faxes, electronic databases, legacy systems and software applications to work for you.

With Laserfiche Quick Fields, you accelerate the flow of useful information in business operations, reducing labor costs and eliminating errors associated with manual data entry—while empowering staff to use their time more productively.
Highlights:

  • Reduce labor-intensive, error-prone manual sorting and data entry.
  • Gain more control over capture processes with flexible configuration tools.
  • Integrate Laserfiche Quick Fields into existing business processes.

Optimize Your Resource Usage

Even with a document management system, data entry and filing can still be expensive. Manually sorting paper and electronic documents for processing, then applying metadata and creating folder structures to file them in, can often require full-time staff dedicated to electronic data entry and filing.

Laserfiche Quick Fields transforms capture and indexing into an efficient process, helping you reclaim time and money for other important activities.

Designed for high-volume environments, Laserfiche Quick Fields’ production-level tools automatically capture precise pieces of information from paper and electronic documents, turning unstructured information into a viable, actionable resources. By improving the speed and accuracy of repetitive manual processes, Laserfiche Quick Fields also helps you conserve staff time and IT resources.

The Laserfiche Quick Fields Process

Capture
Capture Documents From:

  • Laserfiche repositories
  • ISIS, TWAIN, Kofax or specialized scanners
  • Network folders
  • Fax servers

Pull the information you need from paper and electronic documents, faxes, forms and third-party databases and applications, eliminating information silos.

Identify
Identify and Classify Documents Using:

  • Image data
  • Barcodes
  • Data from a third-party database
  • Document contents
  • Page size

Categorize and index documents without labor-intensive pre-sorting

Process
Process Captured Media:

  • Image enhancement
  • Image modification or deletion
  • Data extraction and validation
  • Annotations/stamps

Use extracted information to fill in fields, apply stamps or annotations, or automatically create folder structures and file documents.

Review

  • Image quality
  • Document content
  • Document name
  • Storage location
  • Field data
  • Tags

Store
Store Processed Documents in Laserfiche:

  • Store immediately or schedule a time
  • Perform resource-intensive processes on storage

Capture the Power Of Your Information

Add documents from both paper and electronic sources into your repository with capture tools designed to simplify repetitive processes. From automatically cleaning up scanned images for improved text and data extraction to automatically correcting scanning errors, Laserfiche Quick Fields provides the functionality you need to capture information faster—and more accurately.

  • Read text from electronic documents to quickly sort documents and extract information to fill out fields and create folder paths.
  • Capture and process documents in a variety of electronic formats, including PDFs and Microsoft Word documents.
  • Adjust to changing business conditions by reprocessing documents already in your Laserfiche repository.
  • Schedule automated processing sessions around the clock, without requiring operator intervention.

Laserfiche Quick Fields in Action

Bloss & Dillard Inc. used Laserfiche Quick Fields to dramatically reduce the costs of scanning 350,000 documents into their Laserfiche system. Automation with Laserfiche Quick Fields saved 20 minutes per policy and resulted in over $23,000 in saved labor costs. And since implementing Laserfiche, the firm has cut the amount of time necessary to issue a new policy from 10 days to three.

Identify and Classify Documents Without Manual Processing

Manual sorting isn’t just time-consuming and error-prone—it’s also expensive. Laserfiche Quick Fields automatically identifies and sorts documents, enabling you to customize handling, processing and information-capture for specific document types. Whether you recognize forms or documents based on page format or size, document contents or other characteristics, you eliminate the need for manual sorting and processing.

With Laserfiche Quick Fields, you can easily manage multiple document classes in a single processing session, optimizing resources and improving processing speed. Classify documents using barcodes, fields, form identification or any characteristics that fit your organization’s needs—Laserfiche Quick Fields automatically pulls the information you need from large batches of unsorted documents, preventing costly errors and operational bottlenecks. You save time and resources, enabling staff to spend time on more productive tasks.

  • Automatically identify and sort forms, customize information capture for specific forms and optimize the quality of scanned images.
  • Use document characteristics, contents or size to identify whether a page is the beginning of a new document.
  • Use iFilter technology to recognize the text associated with electronic documents.
  • Schedule automated processing sessions around the clock, without requiring operator intervention.

Identify and Classify Documents Without Manual Processing

Unprocessed Form

Processed Form
1. Page Size Identification
Identify document types based on page format or size.
2. Barcode Plug-In
Identify documents based on a variety of barcodes, including 2D, Code 39, Code 128 and EAN 13 and 8.
3. Zone OCR
Recognize document types based on text extracted from designated areas of a document.
4. OMR / Auto-OMR
Optical Mark Recognition (OMR) detects checkmarks on surveys, tests and ballots. Auto-OMR automatically detects multiple zones for validation.
5. Form Extractor
Remove form outlines, isolating data for more accurate capture.
6. Form Alignment
Automatically reposition the document to match a master form, correcting for scanning errors and improving data extraction.

Form Identification
Recognize a document based on its overall characteristics—even without distinguishing information such as barcodes.

Text and Token Identification
Use document contents—including words and word patterns—to identify documents that require processing.

Document Classification
Eliminate the need for manual sorting by automatically classifying multiple document types in a single processing session. Documents can be classified using barcodes, fields, Form Identification and a variety of other methods.

Token Retriever and Collector
Manage multiple document classes in a single processing session using information extracted from barcodes, fields, header sheets or other methods.

Categorize and Organize Unstructured Data

Once you’ve sorted and identified your documents, Laserfiche Quick Fields enables you to automate the processes required to get the most value from the information you’ve collected. Laserfiche Quick Fields extracts the precise pieces of information you need from paper forms, electronic documents and databases, then uses that information to categorize and organize unstructured data. You increase your operating speed and effectiveness while reducing the time spent transferring information between applications.

  • Improve the accuracy of newly captured information by comparing it with data from other applications.
  • Use extracted data from barcodes, document content and customizable areas of forms to automatically name, index and assign metadata to documents, kick start a Workflow process or interact with a Workflow already in process.
  • Support all Laserfiche 8 field types, including multi-value fields and fields independent from templates.
  • Conserve network bandwidth by automatically transferring processed documents to the Laserfiche repository at scheduled intervals.

Categorize and Organize Unstructured Data

1. Barcode Plug-In
Read and extract data from a variety of barcodes, including 2D (Datamatrix and PDF417), Code 39, Code 128 and EAN 13 and 8, both horizontally and vertically.
2. Zone OCR
Populate fields, create document names and make indexing decisions based on text extracted from designated areas of a document.
3. Pattern Matching
Use regular expressions to separate, verify and correct specific phrases from larger blocks of text captured by Zone OCR.
4. Real-Time Lookup
Extract and validate metadata by retrieving information from databases and third-party applications.

Text-to-Token Conversion
Extract text from your documents and transform them into tokens for use in document indexing and naming.

Field and Token Verification
Validate extracted data by comparing it to a database, completely eliminating manual input and review.

Bates Numbering
Automatically apply unique identifiers for evidentiary documents.

Permanent Stamps
Permanently affix stamped text or images to processed documents.

Automatic and Fixed Annotations
Automatically apply annotations—including highlight, personal stamp, sticky note and redaction—to specified regions of a document.

Functionality

  • Retrieve imaged or electronic documents from a local or network drive or a Laserfiche repository.
  • Apply single processes or groups of them to documents.
  • Remove extra pages such as blanks or slipsheets.
  • Examine markable features to determine if they have been marked.

Image Processing

  • Permanently place text, annotations or an image on imaged documents by location or text patterns.
  • Generate sequential numbers for documents or pages.
  • Use the Script Editor to add custom VB.NET and C# scripts to sessions.

Image Enhancement

  • Clean up imaged documents to improve the results of Optical Character Recognition (OCR) with tools such as deskew, despeckle, line or border removal, resize, rotate, image crop, color smoothing or invert.
  • Work with forms, aligning an image with an empty form or removing form structure while leaving the form data.

Data Extraction and Storage

  • Generate text from electronic documents or from imaged documents using OCR.
  • Identify and extract text that fits a pattern.
  • Read barcodes and use the information in document metadata.
  • Generate text from a particular area on an imaged document with Zone OCR
  • Generate text from a particular area on an imaged document with Zone OCR.
  • Extract information from an outside database during or after processing and confirm that field values correspond to values in it.
  • Classify documents for processing and storage by a variety of means, including page measurements, search results, extracted information or comparison to a master form.

Environment

Operating Systems

  • Windows XP (Service Pack 2 and higher), Windows Server 2003, Windows Vista, Windows 7, Windows Server 2008.

Protocols

  • HTTP.

Authentication

  • Integrated Windows Authentication, Active Directory, Laserfiche Authentication, LDAP.

Virtualization

  • VMware Infrastructure, VMware Workstation, VMware Server.

Service Advantages:

Automation:

Reduce labor-intensive, error-prone manual sorting and data entry.

Control:

Gain more control over capture processes with flexible configuration tools.

Integration:

Integrate Laserfiche Quick Fields into existing business processes.

John Smith
Find out how Quick Fields increases organizational productivity by automating capture and indexing processes.

Request A Demo

Call Us Today

877-790-1600

About Laserfiche

laserficheSince 1987, Laserfiche® has used its Run Smarter® philosophy to create simple and elegant enterprise content management solutions. More than 34,000 organizations worldwide—including federal, state and local government agencies and Fortune 1000 companies—use Laserfiche software to streamline documents, records and business process management.

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