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Put the actionable information that’s locked away in paper forms, faxes, electronic databases, legacy systems and software applications to work for you.
With Laserfiche Quick Fields, you accelerate the flow of useful information in business operations, reducing labor costs and eliminating errors associated with manual data entry—while empowering staff to use their time more productively.
Even with a document management system, data entry and filing can still be expensive. Manually sorting paper and electronic documents for processing, then applying metadata and creating folder structures to file them in, can often require full-time staff dedicated to electronic data entry and filing.
Laserfiche Quick Fields transforms capture and indexing into an efficient process, helping you reclaim time and money for other important activities.
Designed for high-volume environments, Laserfiche Quick Fields’ production-level tools automatically capture precise pieces of information from paper and electronic documents, turning unstructured information into a viable, actionable resources. By improving the speed and accuracy of repetitive manual processes, Laserfiche Quick Fields also helps you conserve staff time and IT resources.
Capture Documents From:
Pull the information you need from paper and electronic documents, faxes, forms and third-party databases and applications, eliminating information silos.
Identify and Classify Documents Using:
Categorize and index documents without labor-intensive pre-sorting
Process Captured Media:
Use extracted information to fill in fields, apply stamps or annotations, or automatically create folder structures and file documents.
Store Processed Documents in Laserfiche:
Add documents from both paper and electronic sources into your repository with capture tools designed to simplify repetitive processes. From automatically cleaning up scanned images for improved text and data extraction to automatically correcting scanning errors, Laserfiche Quick Fields provides the functionality you need to capture information faster—and more accurately.
Bloss & Dillard Inc. used Laserfiche Quick Fields to dramatically reduce the costs of scanning 350,000 documents into their Laserfiche system. Automation with Laserfiche Quick Fields saved 20 minutes per policy and resulted in over $23,000 in saved labor costs. And since implementing Laserfiche, the firm has cut the amount of time necessary to issue a new policy from 10 days to three.
Manual sorting isn’t just time-consuming and error-prone—it’s also expensive. Laserfiche Quick Fields automatically identifies and sorts documents, enabling you to customize handling, processing and information-capture for specific document types. Whether you recognize forms or documents based on page format or size, document contents or other characteristics, you eliminate the need for manual sorting and processing.
With Laserfiche Quick Fields, you can easily manage multiple document classes in a single processing session, optimizing resources and improving processing speed. Classify documents using barcodes, fields, form identification or any characteristics that fit your organization’s needs—Laserfiche Quick Fields automatically pulls the information you need from large batches of unsorted documents, preventing costly errors and operational bottlenecks. You save time and resources, enabling staff to spend time on more productive tasks.
1. Page Size Identification
Identify document types based on page format or size.
2. Barcode Plug-In
Identify documents based on a variety of barcodes, including 2D, Code 39, Code 128 and EAN 13 and 8.
3. Zone OCR
Recognize document types based on text extracted from designated areas of a document.
4. OMR / Auto-OMR
Optical Mark Recognition (OMR) detects checkmarks on surveys, tests and ballots. Auto-OMR automatically detects multiple zones for validation.
5. Form Extractor
Remove form outlines, isolating data for more accurate capture.
6. Form Alignment
Automatically reposition the document to match a master form, correcting for scanning errors and improving data extraction.
Recognize a document based on its overall characteristics—even without distinguishing information such as barcodes.
Text and Token Identification
Use document contents—including words and word patterns—to identify documents that require processing.
Eliminate the need for manual sorting by automatically classifying multiple document types in a single processing session. Documents can be classified using barcodes, fields, Form Identification and a variety of other methods.
Token Retriever and Collector
Manage multiple document classes in a single processing session using information extracted from barcodes, fields, header sheets or other methods.
Once you’ve sorted and identified your documents, Laserfiche Quick Fields enables you to automate the processes required to get the most value from the information you’ve collected. Laserfiche Quick Fields extracts the precise pieces of information you need from paper forms, electronic documents and databases, then uses that information to categorize and organize unstructured data. You increase your operating speed and effectiveness while reducing the time spent transferring information between applications.
1. Barcode Plug-In
Read and extract data from a variety of barcodes, including 2D (Datamatrix and PDF417), Code 39, Code 128 and EAN 13 and 8, both horizontally and vertically.
2. Zone OCR
Populate fields, create document names and make indexing decisions based on text extracted from designated areas of a document.
3. Pattern Matching
Use regular expressions to separate, verify and correct specific phrases from larger blocks of text captured by Zone OCR.
4. Real-Time Lookup
Extract and validate metadata by retrieving information from databases and third-party applications.
Extract text from your documents and transform them into tokens for use in document indexing and naming.
Field and Token Verification
Validate extracted data by comparing it to a database, completely eliminating manual input and review.
Automatically apply unique identifiers for evidentiary documents.
Permanently affix stamped text or images to processed documents.
Automatic and Fixed Annotations
Automatically apply annotations—including highlight, personal stamp, sticky note and redaction—to specified regions of a document.
Reduce labor-intensive, error-prone manual sorting and data entry.
Gain more control over capture processes with flexible configuration tools.
Integrate Laserfiche Quick Fields into existing business processes.
Since 1987, Laserfiche® has used its Run Smarter® philosophy to create simple and elegant enterprise content management solutions. More than 34,000 organizations worldwide—including federal, state and local government agencies and Fortune 1000 companies—use Laserfiche software to streamline documents, records and business process management.