Davis Joint Unified School District

Reclaiming Valuable Office Space with Laserfiche

Davis Joint Unified School District is located in Davis, CA. about 15 miles west of Sacramento. The District provides a variety of educational programs to approximately 8,500 students in grades K – 12, at over 16 school sites and campuses.

Davis Joint USD became an ECS Imaging customer in 2008 through a VAR transfer. Since then, the District has added additional users and modules including Audit Trail, Forms Professional and Forms Portal. Their current system consists of 7 Users, Audit Trail, Web Client, Forms Professional, and Forms Portal.

Some of the challenges the District was facing included storage, degradation of media, and retrieval of information. As most of the District’s documents were still in paper form, it took time to locate documents which were not always in good condition. The District enlisted the services of ECS to provide scanning services to several departments including Student Records, Special Education, Fiscal Services, Business Services, and Human Resources. In addition to several system upgrades, ECS provided professional services to convert data from Alchemy (a legacy document management system) to Laserfiche.

With Laserfiche and scanning services provided by ECS, the District has been able to reclaim physical storage space from rooms full of boxes. They no longer have shipping containers full of paper, and retrieving documents through Laserfiche is now much easier.

Although the system is currently used for archiving documents, the District plans to expand usage of their Laserfiche system in order to provide online fillable Forms to parents/guardians, and students.

Bob Kehr, Manager of Technology Operations for the District, makes these recommendations to anyone starting out with Laserfiche, “Take your time. Get to know the product and what it can do. Don’t underestimate the scope of change to your business processes. It’s not business as usual. Laserfiche is worth it in every way.”

“Laserfiche has been solid for us,” he added, “no tech issues, rock solid platform, great people to work with. ECS has always been helpful and knowledgeable. Great resource, always eager to help.”